JOB TITLE: Receptionist/Center Assistant
for: TACID ( TACOMA AREA COALITION OF INDIVIDUALS WITH DISABILITIES)
TACID ’s mission is to promote the independence of individuals with disabilities
REVISED JOB DETAILS (for May 2008)
MAIN PURPOSE:
Assist individuals and groups who call or use the TACID Center by scheduling and tracking meetings, undertaking reception duties and assisting with information & referral, data entry and other clerical duties in TACID ’s office. Assist with tracking donors and preparing donor reports and Thank You letters and other development tasks.
TERMS/BENEFITS:
Part time, from 12:00 Noon to 5:00 PM, Monday to Friday.
Salary: $9.47 per hour. Health Insurance offered after 3 months.
DUTIES:
Under the direction of the Executive Director:
• Answer a multi-line telephone switch board, transfer calls to staff and take messages
• Greet people who visit the TACID Center and direct them to staff, services and meeting rooms
• Enter tracking information on computer database to record meetings and other outputs
• Provide information and referral on general disability issues
• Sort and distribute incoming mail
• Prepare and display annual, monthly and daily schedules of center meetings
• Keep job announcement file up to date
• Provide clerical support in the form of word processing including mail-merge and enter information into a database, photo copying, collating newsletters and other publications and putting together mailings
• Provide orientation and training to volunteers and interns assisting with reception and related duties
• Record and track donations and donors in database and prepare donor reports.
• Assist with TACID’s annual Visibility Breakfast and Raffle.
• Prepare Thank You letters.
REQUIRED QUALIFICATIONS
• High School Diploma or GED
• Previous reception and clerical experience
• Good oral and written communication skills
• Computer skills including word processing, data base and spread sheets in Excel
• Good attention to detail and accuracy in data entry and other tasks
• Ability to work effectively as a team member and independently
• Desire to assist people with disabilities and commitment to combat discrimination
• Have a friendly, out-going personality to greet the public and make them feel welcome
• Be reliable and punctual
• Ability to organize information and work to tight timelines
• Ability to keep confidential information secure
DESIRABLE QUALIFICATIONS
• Knowledge of American Sign Language and ability to communicate with deaf and hard of hearing people.
• Knowledge of Spanish, Korean or other second language prevalent in Pierce County
• Previous experience of Microsoft Outlook
• Previous experience of paid or voluntary work with people with disabilities
• Previous experience with e-Tapestry or other development database
OTHER REQUIREMENTS
• Be available to start work within two weeks of job offer
APPLICATION PROCESS:
Please review your resume and update if necessary. Prepare a cover letter that specifically addresses the experience you have of the work duties listed and how you meet the required and desired qualifications and other requirements outlined above.
Please mail or bring your cover letter and resume to:
Chris Ensor, Executive Director, TACID , 6315 South 19th Street , Tacoma WA 98466
Alternatively, your information may be e-mailed to: chrise@tacid.org
Closing Date: applications must be received at TACID by 5:00 PM, Monday, May 19, 2008.
TACID is an equal opportunity employer.
It is TACID ’s policy to provide equal opportunity in all aspects of its services, activities and employment. TACID shall not discriminate against any employee or applicant for employment or user of the TACID Center and TACID services on grounds of: race or ethnicity, color, gender, religion, sexual orientation, national origin, creed, marital status, age, Vietnam-Era or disabled veteran status, or presence of any disability.